Introducing Domino Audit Trail

Audit trails are a sequential record of user activities that create a time series view of an event, enabling the reconstruction of events and problem analysis. Highly regulated enterprises — especially those in pharmaceuticals, finance, and federal sectors — use audit trails to monitor and investigate user and application “events” and mitigate risks.

A better way to find and analyze a comprehensive audit trail

Domino’s enhanced Audit Trail functionality gives risk and compliance managers and auditors a centralized and fully searchable record of all significant audit trail events across relevant Domino Projects. This helps facilitate internal investigations, ensure permissions are granted accurately, and enhance audits with a system of record. Benefits include:

Enhanced compliance: Customers can ensure compliance with a centralized and sequential audit trail that tracks every action within a project, from file creation to data access. For example, administrators can now identify someone inadvertently granted access to a dataset they should not have, and if that person viewed or downloaded the dataset — if they had not accessed the dataset, it would not halt the clinical trial, and that would save millions of dollars. This transparency is vital for industries like pharmaceuticals, to reduce the risk of negative findings and meet stringent requirements such as FDA's 21 CFR Part 11.

Simplified audit preparation: Finding, compiling and preparing audit documentation for regulatory submissions can be challenging. Now administrators can compile an end-of-study audit trail, including all top priority audit events for a specific project within Domino, saving time and improving productivity, without use of APIs, so audits and inspections run smoothly.

Audit Trail features

Domino Audit Trail provides a Centralized Audit Trail, where user and application logs and all events across the enterprise are captured in Domino. Every action — such as data creation, deletion, viewing, downloading, or modification — is recorded in a chronological sequence. This ensures organizations can trace the full history of any project or user interaction.

Next, Audit Trail provides Dynamic Interaction, lets admins search and filter audit events based on specific criteria such as username, project ID, or the type of action taken, so they can reconstruct events without special business intelligence tools or custom API builds.

Audit Trail also offers Comprehensive Coverage. Domino logs and tracks events that were previously unavailable in existing audit logs, including user activities such as who viewed a specific dataset. And these records are immutable, for enhanced security and archiving, enabling organizations to meet stringent GxP (Good Practice) and other stringent requirements.

Lastly, all log information is Searchable. Admins can create a custom Domino policy with the Domino Governance solution to configure their own audit trail view and permit different users (with role-based access controls) permissions to view events.

Example of an admin viewing every user who has viewed a specific data set, to ensure the right employees are viewing the data for a blinded study.

Example of an admin identifying which user viewed a specific dataset from within the Domino UI, and when it occurred.

Next steps

Domino Audit Trail represents a major leap forward in governance, auditability and compliance, providing a centralized view of searchable, accurate and comprehensive audit trails, to meet both internal and external audit requirements with ease. View the Domino Audit Trail demo now.

Additionally, Domino Audit Trail is included with a Domino user license, as part of the Domino’s Fall Release, and additional permissions are configured and accessible when Domino Governance is purchased.